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Work Commencement Notice Template

Use this free Work Commencement Notice Template, fully compatible with HRMS platforms, to prepare and send onboarding notices quickly—without compromising quality or consistency.

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When?
2. July 2025
10:30 AM KSA Time Zone
Where?
Online
Zoom Conference
Work Commencement Notice Template

Are you a leader or HR manager looking for a way to send professional, regulatory-compliant and clearly structured job offer letters?

Take advantage of the benefits of the Work Commencement Notice Template

Save hours of labor

  • No need to write every offer from scratch; customize in minutes for any position.
  • Ensure legal and professional brand consistency - a standardized structure that aligns with HR best practices in the Kingdom.

Optimize the candidate experience

  • Professionally branded letters increase the acceptance rate of offers.

Accelerate onboarding and integration

  • Gives the new hire clarity on their job details (title, salary, start date).
  • Minimizes the time between acceptance and start of work, keeping the candidate motivated.

Standardizes official communication style

  • Reflects a consistent professional image of the company.
  • Minimizes mistakes or forgetting important items in offers or notices.

Optimizes the new employee experience

  • Sends a message of welcome and support from day one.
  • Increases the sense of belonging and trust in the company.

Facilitates HR processes

  • Makes it easier to archive and reference data later.
  • Integrates with HRMS systems to automatically populate data.

Support the company's brand as an employer

  • A carefully designed document that reflects the company's culture and values.
  • Contributes to increasing the acceptance rate of offers from excellent candidates.

 

Download the Work Commencement Notice Template
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Frequently Asked Questions

What is the Work Commencement Notice Template?


A pre-formatted document used to create onboarding notices quickly and uniformly, covering all essential employment details.

How does this template improve the new employee’s experience?


It helps make the start of employment organized and clear from day one by providing all vital information about the role, work setting, and mutual expectations—reducing uncertainty and enhancing integration.

How does it differ from a Job Offer Letter?


A Job Offer Letter is issued to a candidate before joining and outlines employment terms. A Work Commencement Notice is sent after contract signing or offer acceptance and specifies the start date and practical details of the onboarding process.

What’s the best way to deliver the notice for record-keeping and receipt confirmation?

Best practices include:

  • Sending a copy via the employee’s dedicated email

  • Providing a signed hard copy upon arrival

  • Saving a copy in the employee’s digital HRMS file

What are common mistakes to avoid when preparing the notice?

 

  • Forgetting to include the actual start date

  • Inaccurate job title details

  • Mentioning benefits or obligations not agreed upon in the contract

  • Using informal or unclear language

Can the template be bilingual (Arabic–English)?


Yes—this is commonly used in companies with diverse nationalities or external partners, ensuring clarity across different languages.

How does the notice support internal compliance?


By accurately documenting the start date and employment terms, it helps HR teams align with payroll, attendance systems, and internal obligations.

Is it truly free?


Yes—you just provide your information and receive the Work Commencement Notice immediately.

Can it be customized for various employment types?


Absolutely—you can adapt it for permanent hires, training stints, part-time roles, or internal promotions.